Privacy Policy

1. Introduction

Welcome to Cosmoxis. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our receipt scanning and expense tracking services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

2. Information We Collect

Personal Data

We collect personal information that you voluntarily provide to us when you:

• Register on the platform
• Subscribe to our newsletter
• Contact us through the contact form
• Use our services

This information may include:

• Name and email address
• Account credentials
• Payment information (processed securely through Stripe)
• Receipt images and extracted data
• Expense categories and tags you create

Automatically Collected Data

When you visit our site, we automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Referring URLs
• Pages viewed and time spent on pages
• Links clicked

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Process your receipts and manage your expense data
• Improve, personalize, and expand our services
• Understand and analyze how you use our services
• Develop new products, services, features, and functionality
• Communicate with you for customer service and support
• Send you updates and marketing communications (with your consent)
• Find and prevent fraud
• Process payments and manage your subscription

4. Data Storage and Security

We use Supabase for secure data storage, which employs industry-standard security measures including encryption at rest and in transit. Your receipt images and extracted data are stored securely and are only accessible to you and authorized personnel when necessary for support.

We implement appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

5. Third-Party Services

We use the following third-party services that may collect your data:

• Stripe - For payment processing. Stripe processes your payment information securely and we do not store your full credit card details.
• Google - For authentication via Google Sign-In. Google shares only your name and email address with us.
• OpenRouter/AI Services - For AI-powered receipt scanning. Images are processed to extract text data.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. When you delete your account, we will delete or anonymize your data within 30 days, except:

• Information we need for legal, tax, or accounting purposes
• Aggregated, anonymized data that cannot be linked to you

7. Your Rights

Depending on your location, you may have the following rights:

• Access to your personal data
• Correction of inaccurate data
• Deletion of your data
• Data portability
• Withdrawal of consent
• Objection to processing

To exercise these rights, please contact us at privacy@cosmoxis.com.

8. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

9. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date. You are advised to review this privacy policy periodically for any changes.

10. Contact Us

If you have questions or comments about this privacy policy, please contact us at:

Email: privacy@cosmoxis.com
Address: Cosmoxis Inc.